Individual Property Data Collection

Please fill out each section once and submit each section as they are completed. If you need additional time, select 'Save and Continue' to generate a link for the form with the pending information to be submitted. You must save this link to return to the section's pending submission.

• ADA Compliance

  • Are you aware of any current violations of ADA code at the property?*
    • Yes
    • No
  • Is all signage intact and visible for handicapped access?*
    • Yes
    • No
    e.g. signage of handicapped access buttons on doors, parking spaces.
  • Hidden
    Property Address
  • Comments
    This field is for validation purposes and should be left unchanged.

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• AED Devices

  • Is this property equipped with accessible AED devices?*
    • Yes
    • No
  • How many are in this property?*
  • Are these devices located in public areas or in tenant spaces?*
    Common areasTenant spaces
  • Which company inspects the AED devices?*
  • How often are AED inspections performed by this party?*
  • Does this inspection happen automatically, or does it need to be ordered?*
    AutomaticallyOrdered
  • Please provide proof of contract with said company.*
    Max. file size: 100 MB.
  • When does this contract expire?*
    MM slash DD slash YYYY
  • Please provide a PDF of the most recent inspection of AED devices.*
    Drop files here or Select files

    Max. file size: 100 MB.
  • When do the inspections expire?*
    MM slash DD slash YYYY
  • Is there a list of trained tenants for AED use and CPR?*
    • Yes
    • No
  • Who maintains this record?*
  • Hidden
    Property Address
  • Email
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• Areas of Refuge

  • Have safe areas been established for weather related or crime related scenarios?*
    • Yes
    • No
  • Do any other properties or groups consider your property an area of refuge?*
    • Yes
    • No
  • Hidden
    Property Address
  • Comments
    This field is for validation purposes and should be left unchanged.

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• Back Flow Valves

  • Number of tenant back flow valves?*
  • Number of building common area back flow valves?*
  • Is the landlord responsible to test all back flow valves?*
    • Yes
    • No
  • Which company inspects the back flow valves?*
  • Is there a contract for this vendor?*
    • Yes
    • No
  • Please upload the current inspection contract.*
    Max. file size: 100 MB.
  • Please upload the current back flow valve inspection reports*
    Drop files here or Select files

    Max. file size: 100 MB.
  • If there is a map showing their locations, please upload.
    Max. file size: 100 MB.
  • Where is the main water shutoff for the building?*
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Building Access Control & Master Key

  • Are the external door locks electronically controlled?*
    • Yes
    • No
  • Is the door locking system able to be remotely managed?*
    • Yes
    • No
  • Is the building on a true master key system?*
    • Yes
    • No
  • Who has possession of a master key?*
  • Is a true master key located in one of the exterior knox boxes?*
    • Yes
    • No
  • What vendor maintains your doors and door access system?*
  • What system do you use for the door access control?*
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Building Automation for HVAC

  • Is there a preventative maintenance contract for HVAC?*
    YesNo
  • Please upload the Preventative Maintenance Contract*
    Max. file size: 100 MB.
  • Does the building have a BAS system?*
    • Yes
    • No
  • Detail which system*
  • Who has remote access?*
  • Is it directly connected to the internet?*
    • Yes
    • No
  • Who is the internet vendor?*
    Company: Account #:
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Building Cleaning Protocol

  • Who is the janitorial vendor?*
  • Do they provide their standards of sanitation?*
    • Yes
    • No
  • Upload documentation of their standards.*
    Max. file size: 100 MB.
  • Has janitorial provided management with a thorough list of documented cleaning protocol?*
    • Yes
    • No
  • Is the property's janitorial vendor prepared for sterilization in the event of a positive virus confirmation?*
    • Yes
    • No
  • Please list the steps that the property takes to protect the building from biological hazards.*
  • Do tenants have the ability to hire their own vendor?*
    • Yes
    • No
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Building Insurance Provider Information

  • In the event of a weather disaster or violent crime, are there specific instructions on how to contact the insurance adjustor to initiate a claim?*
    • Yes
    • No
  • Who is the insurance provider?*
  • Please provide the policy number.*
  • Please upload a copy of the current policy.*
    Max. file size: 100 MB.
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Building Shutoffs

  • Where is the main electric shutoff?*
  • Where is the main water shutoff?*
  • Please provide a floorpan of the shutoff locations if available.
    Max. file size: 100 MB.
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    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• CO2 Detection

  • Does the building have active CO2 detectors?*
    • Yes
    • No
  • Where are these located?*
  • Who monitors these?*
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Disaster Response Vendor

  • Does the property management company have an existing relationship with a disaster mitigation vendor?*
    • Yes
    • No
  • What is the vendor's name?*
  • What is their telephone contact number?*
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Elevators

  • Number of Elevators*
    012345678
  • Manufacturer*
  • Installation Year*
  • Load Capacity*
    One per line for each elevator
  • Have the main elevator systems been overhauled?*
    • Yes
    • No
  • If so, please explain.*

  • Maintenance Vendor

  • Maintenance Vendor Company Name*
  • Maintenance Vendor Contact Information*
    Account Representative Name: Phone: Email:
    Account Representative Name, Phone, Email
  • Maintenance Contract*
    Accepted file types: jpg, pdf, Max. file size: 100 MB.

  • Elevator Inspections

  • Elevator Inspector Company Name*
  • How often is this inspection performed?*
  • Please provide a PDF of each active certificate.*
    Drop files here or Select files

    Accepted file types: pdf, jpg, Max. file size: 100 MB.
  • Most Recent Expiration*
    MM slash DD slash YYYY
    Please note when the closest certificate expires. This will notify the manager to upload a replacement certificate once it comes near.
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    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Emergency Action Plan (EAP)

  • Does this property have a building emergency evacuation plan in place?*
    • Yes
    • No
  • Where is this plan stored and/or displayed?*
  • Please provide the document detailing this plan.*
    Max. file size: 100 MB.
  • Are you aware if any tenants have their own Emergency Action Plans in place?*
    • Yes
    • No
  • Which tenants?*
  • In the event of crime or weather related emergencies, does the property manager have a security service and a board up service.*
    • Yes
    • No
  • Hidden
    Property Address
  • Phone
    This field is for validation purposes and should be left unchanged.

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• Emergency Exit Signage

  • Who is responsible for testing the lightbulbs and battery backup for each emergency?*
  • How often does each inspection occur?*
  • Is there documentation for the most recent inspection?*
    • Yes
    • No
  • Please upload*
    Max. file size: 100 MB.
  • When does this inspection expire?*
    MM slash DD slash YYYY
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Evacuation Maps & Mass Notification

  • Are emergency evacuation egress plans displayed in compliance with local code?*
    • Yes
    • No
  • Are evacuation routes currently accurate?*
    • Yes
    • No
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Fire Extinguishers

  • What is the name of the vendor used to inspect fire extinguishers?*
  • Please upload the fire extinguisher contract here.*
    Accepted file types: pdf, Max. file size: 100 MB.
  • Number of Common-Area Fire Extinguishers*
  • Are there fire extinguishers in tenant areas?*
    • Yes
    • No
  • Who is responsible for these?*
  • Does property management also inspect the units?
    • Yes
    • No
  • Explain the procedure*
  • Please provide a PDF of the most recent inspection certificate.*
    Max. file size: 100 MB.
  • When does the most recent upcoming certificate expire?*
    MM slash DD slash YYYY
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Fire Panel Monitoring

  • Who monitors the fire panel? A private service or municipality?*
    Private ServiceMunicipality
  • Who receives trouble signals?*
  • Is there a passcode to authorize deactivation of a trouble signal?*
    • Yes
    • No
  • What is the code?*
  • Hidden
    Property Address
  • Email
    This field is for validation purposes and should be left unchanged.

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• Fire Panels

  • Please provide the make/brand and model number of the operating fire panel system at this property.*
  • When was the fire panel system for this property installed?*
    MM slash DD slash YYYY
    If no month or day is provided, please note 01/01/YEAR.
  • Are there Knox Boxes (fire department key access) located on this property?*
    • Yes
    • No
  • How many Knox Boxes are there?*
  • Where are these Knox Boxes located?*
  • Where is the fire panel located in this property?*
  • Fire Panel Floorplan
    Max. file size: 100 MB.
    If available please upload
  • Is the fire panel backed up by battery power or generator power?*
    Battery powerGenerator power

  • Fire Panel Inspections

  • What company is responsible for inspecting the fire panel?*
  • How often is this inspection performed?*
  • Does this inspection happen automatically, or does it need to be ordered?*
  • Once the inspection is completed, how do you obtain the certificate?*
  • Please provide a PDF of each active certificate.*
    Drop files here or Select files

    Accepted file types: pdf, Max. file size: 100 MB.
  • Most Recent Upcoming Expiry*
    MM slash DD slash YYYY
    Please note when the most recent certificate is upcoming for expiry. This will notify property management as the certificate is about to expire.

  • Fire Panel Monitoring

  • What entity monitors the fire panel for trouble signals and full fire dispatch?*
  • Monitoring Vendor Contact*
    Name: Phone: Email: Account #:
    Please provide available information.
  • What is the specific location code associated with the operating fire panel at this property?
    Please provide if available.
  • Is there a contract associated with that service?*
    • Yes
    • No
  • Please upload the service contract.*
    Max. file size: 100 MB.
  • Service Contract Expiry*
    MM slash DD slash YYYY
    Please note when this contract expires.
  • Hidden
    Property Address
  • Phone
    This field is for validation purposes and should be left unchanged.

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• First Aid Kits

  • Is this property equipped with first aid kits?*
    • Yes
    • No
  • Hidden
    Property Address
  • Phone
    This field is for validation purposes and should be left unchanged.

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• Generators

  • Number of Tenant Generators*
    012345
  • Number of Building Common Area Generators*
    012345
  • What is the make a model of each generator?*
    One per line, divided amongst Tenant and Common Area
  • What elements of the building's mechanical systems run off the generator power?*
  • Who is responsible for the maintenance of the generator?*
  • Is there a contract for the preventative maintenance?*
    • Yes
    • No
  • Please upload the preventative maintenance contract.*
    Max. file size: 100 MB.
  • What is the fuel source for the generator?*
  • Please name the generator fuel maintained.*
  • Do any tenants in the property own and maintain an independent generator system?*
    • Yes
    • No
  • Please provide additional information.*
  • Hidden
    Property Address*
  • Comments
    This field is for validation purposes and should be left unchanged.

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• Lock Down Procedures

  • Is a protocol in place for emergency locking?*
    • Yes
    • No
  • Please upload the protocol*
    Max. file size: 100 MB.
  • Who has the ability to enact a lockdown?*
  • Can this be done remotely?*
    • Yes
    • No
  • Does the building participate in any building lockdown procedure drills?*
    • Yes
    • No
  • Who is authorized to demand a full building lockdown?*
  • Hidden
    Property Address
  • Comments
    This field is for validation purposes and should be left unchanged.

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• Panic Stations

  • Is this property equipped with any panic stations?*
    • Yes
    • No
  • Is there a vendor charged with maintaining panic stations?*
    • Yes
    • No
  • Please upload the current contract here.*
    Max. file size: 100 MB.
  • What is the year, make, and model of this panic stations?*
  • Is a telephone line or internet connection required for the panic stations to function?*
    • Yes
    • No
  • Who is responsible to maintain that telephone line or internet connection?*
  • Please upload a map of locations of panic stations.*
    Max. file size: 100 MB.
    A document explaining their locations is sufficient.
  • Name of entity monitoring emergency dispatches.*
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Parking Summary

  • Does the property own and provide outside parking?*
    • Yes
    • No
  • How many spaces?*
  • Is the exterior of the property equipped with vehicular deterrence devices?
    • Yes
    • No
    (i.e. to prevent vehicles from driving into the property doors, windows, etc.)

  • Snow & Ice

  • Is there a snow and ice removal contract?*
    • Yes
    • No
  • Please upload the contract*
    Max. file size: 100 MB.
  • Does the property require seasonal salting?*
    • Yes
    • No
  • Are the requirements of the salting explained in the snow removal contract?
    • Yes
    • No

  • Underground Garage

  • Is there an underground garage?*
    • Yes
    • No
  • How many spaces?*
  • Is there an active CO2 monitor?*
    • Yes
    • No
  • Is there an automatic fan-powered ventilation?*
    • Yes
    • No
  • Are they inspected and maintained?*
    • Yes
    • No
  • Which company inspects and maintains these?*
  • Hidden
    Property Address
  • Comments
    This field is for validation purposes and should be left unchanged.

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• Remote Temperature Monitoring

  • Are remote temperature monitors installed in vacant spaces, elevator shafts, or other critical areas of the property?*
    • Yes
    • No
  • Who is notified in the event of a temperature deviation?*
  • Is there a contract for monitoring temperature remotely?*
    • Yes
    • No
  • Please upload the remote temperature monitoring contract*
    Drop files here or Select files

    Max. file size: 100 MB.
  • Hidden
    Property Address
  • Phone
    This field is for validation purposes and should be left unchanged.

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• Slip Prevention

  • Does the building own or lease entry floor mats?*
    • Own
    • Lease
  • If there is a contract, please upload.*
    Drop files here or Select files

    Max. file size: 100 MB.
  • Are 'slippery surface' signs available on each floor?*
    • Yes
    • No
  • Is there a system in place?*
    • Yes
    • No
  • Who manages this?*
  • Hidden
    Property Address
  • Email
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• Sprinkler System

  • Who installed the fire sprinkler system at this property?*
  • Sprinkler room location*
  • Are any areas fo the building covered by a dry sprinkler system?*
    • Yes
    • No

  • Sprinkler System Inspections

  • What is the name of the vendor responsible to pressure test the sprinklers?*
  • Is there a contract for this inspection?*
    • Yes
    • No
  • Sprinkler Pressure Test Inspection Contract*
    Max. file size: 100 MB.
  • Please upload the most recent sprinkler pressure test certificate*
    Max. file size: 100 MB.
  • Sprinkler Pressure Test Certificate Expiry*
    MM slash DD slash YYYY
  • Hidden
    Property Address
  • Email
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• Supplemental Training

  • Have the property managers engaged in supplemental emergency preparedness training?*
    • Yes
    • No
  • Have any tenants engaged in supplemental emergency preparedness training?*
    • Yes
    • No
  • Has the building administered any fire drills or evacuation training?*
    • Yes
    • No
  • Has the local police department or fire department played a role in any fire drills or evacuation training?*
    • Yes
    • No
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Surveillance Cameras

  • Is this property equipped with security cameras?*
    • Yes
    • No
  • How many interior?*
  • How many exterior?*
  • Who is responsible for maintaining and monitoring security cameras?*
  • Please provide proof of contract with provider.*
    Max. file size: 100 MB.
  • How/where is footage backed up and stored on this system?*
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    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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• Tenant Alarms

  • Number of tenants who maintain a silent alarm system.*
    012345678910+
  • Please list the tenants who have private alarm systems.*
  • Hidden
    Property Address
  • Name
    This field is for validation purposes and should be left unchanged.

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